Employment Opportunities

College Counselor Duties

• College Prep Class–one period first semester; college search, selection, application.
• Beginning of School Communication–email parents of seniors, juniors, sophomores with key grade specific information.
• Organize College Visits–MUM admissions activities; spring and fall visits to state universities and colleges.
• Test Prep Tutoring–organize PSAT/SAT/ACT tutoring September and January.
• Senior Transcripts–confirm that all transfer and correspondence course transcripts are received; confirm accuracy of Maharishi School transcript with Registrar and student.
• College App Packet–Update, assemble, and distribute college forms for student application packet.  This is now mostly digital.
• SAT, ACT, TOEFL–remind students of exam dates, registration deadlines and procedures of submitting scores directly to colleges.
• Newsletter–on-going. Publicize key college prep information.
• College Search and Selection–aid in search and selection and assembling college list.
• College Applications–Provide student support for completing and submitting Common App and other individual college applications.  Help Questbridge students navigate that application process.
• Counselor Recommendations–write recommendation for each individual senior as needed.
• Counselor School Reports–Upload/submit/mail transcripts, evaluations, and recs to common app and/or other individual colleges/universities.
• Scholarships–apprise students of specific scholarship application requirements and deadlines as time allows.
• ICAN– Schedule, arrange, inform students/parents of ICAN College Planning/Financial Aid meetings and available individual appointments. Facilitate student attendance at College Bowl Sundays and FAFSA help appointments.
• College Deadlines–Remind/consult students on Priority/Early Action/Early Decision deadlines and Regular Decision deadlines.
• Midyear Transcripts–Proofread with Registrar and students and submit mid-year transcripts as required by colleges.
• Grade 11 College Prep—Initial College Prep meeting with juniors; prepare & distribute packets; meet with each student individually.  
• Senior Assistance Post-College Acceptance–Facilitate with students and families acceptance and payment of college offer, housing/meals registration.
• International Student College Financial Verification–Assist students to work with parents (sponsor) and bank to verify financial ability to pay for college.
• Visa/I-20 Transfer to Colleges–Assist students to organize required forms and meet with the lawyer who facilitates the transfer process.
• End of Year Tasks–Submit college acceptance letters to Registrar; prepare document of seniors’ schools applied/accepted/attending; update “Colleges Accepted To List,” compute ACT/SAT stats for Maharishi School & Peterson’s Survey, etc.
• Final Transcripts–Proofread with Registrar and submit final senior transcripts to college/university students are attending.
• Organize and Superintend Senior Appreciation Ceremony–Work with administration and faculty and community to determine senior award recipients, assign teachers to speak about students, prepare printed awards, program, refreshments, etc.
• Commencement–Work with Pioneer student speech writing and presenting, print graduation diplomas, pre-ceremony assist students and faculty, read out names of graduates, assist with clean-up post-ceremony, etc.

Academic Counselor

• Process incoming students–analyze transcripts and start individual files.  Communicate with students and families to determine class placement and any additional courses needed to meet graduation requirements.
• Alternative Course Schedule–work with Cathy and administration/faculty to construct schedule of all classes not part of regular curriculum.  Determine who, what, when, where and a teacher/supervisor for each alternative student.
• Meet with new and continuing Upper School students and families–College Counselor and Academic Counselor meet with students/families at the beginning of the school year, and subsequently as needed, to clarify and answer questions on student academic schedule and how it relates to the college prep process.
• Correspondence Courses and Contracts–ongoing.  Advise students and families on correspondence course choice, draw up contracts and have signed by students/parents.     Supervise courses.  Proctor exams.
• AP courses–advise students about whether they should undertake an AP course(s), course choice and timing.
• CEP/504 Plan Accommodations–update shared document with faculty.  If there is a new or continuing student with academic concerns, organize NCIs and AEA evaluations as necessary.
• Standardized Testing–Academic and College Counselors advise students on all aspects of standardized testing.  Iowa Assessments, PSAT, PSAT/NMSQT, SAT, ACT, TOEFL, : when score reports become available, meet with parents as needed to explain reports.
• NCAA–update NCAA Course Roster if any senior(s) intend to participate in NCAA

sports.  Upload junior and senior transcripts to NCAA.

• Honor Roll/Principal’s List–compile and send to Ledger.

Test Coordinator

• PSAT/NMSQT–grades 10 and 11. Order test materials in spring; adjust totals in the fall. Publicize, set up test supervisors and rooms, coordinate test day and return materials.
• ERB CTP–Determine test window(s) for Lower, Middle and Upper Schools.  Order test materials for grades 4-8).  Publicize testing through emails, newsletter and hall signs.  Organize supervisors and rooms.  Oversee test rooms on test day.
• AP EXAMS–Order exams and administer tests.  Work with teachers offering AP courses.
• SAT and ACT–Work with College Counselor to aid students in understanding, preparing for and registering for exams.

Job Description

• Prepare and oversee the operating budget of the school.
• Manage staff departments, including Student Accounts, Finance, Purchasing, Human Resources, Facilities, Registrar, Information Technology/Services, Development and Alumni Relations
• Plan for, and evaluate, the operational needs of the school. Coordinate and implement operational policy.
• Coordinate short and long range institutional planning.
• Allocate and optimize the resources of the school in conjunction with the Academic and Administrative Councils, ensure the school functions on a sound financial basis.
• Provide evaluation of the administrative staff, and facilitate their professional development.
• Serve as a liaison to the Board of Directors and as an ex officio member of the Board’s Finance and Development Committees.

Qualifications

• Bachelor’s degree in business administration or its equivalent
• Experience with financial and/or operational management
• Communication Skills: the ability to communicate clearly by email, verbally, and over the phone as well as good listening skills
• Ability to manage multiple projects and multiple tasks simultaneously
• Technical competency including familiarity with customer relation systems and Google Suite
• Proficient use of Microsoft Office programs
• Comfortable troubleshooting both technical and personnel challenges
• Detail-oriented